Office Administrator / Rezeptionsmitarbeiter (w/m/d)

Administration, Germany

Job title: Office Administrator / Rezeptionsmitarbeiter (m/w/d)

VN: 3499

Business Unit: MSC Software GmbH

Location: Garching Hochbrück (bei München), keine Telearbeit möglich

Short description:

Du bist an der Rezeption das freundliche und herzliche Gesicht von Hexagon / MSC. Freude am Umgang mit Kunden und Kundinnen, Gästen und Kollegen und Kolleginnen.



Tasks in detail:
 
  • Empfang und Betreuung der nationalen und internationalen Besucher und Kunden
  • Betreuung der Telefonzentrale
  • Bearbeitung der Ein- und Ausgangspost von Paket- und Briefpost
  • Überwachen des Büromaterialbestands und Aufgeben von Bestellungen nach Bedarf
  • Arbeitssicherheits – Angelegenheiten (Kommunikation mit B.A.D., Betriebsarzt,...). Teilnahme an den ASA Sitzungen , ggf. Verbesserungen in die Wege leiten
  • Brandschutzmelder, Brandschutzübungen, Hauptverantwortliche für die Feuermelder
  • Ersthelferadministration
  • Organisation von Reparaturen im Haus und rund ums Haus
  • Facility – Ansprechpartner/in für Mitarbeiter/Hausmeister/Vermieter bei hausinternen Angelegenheiten
  • weitere administrative Aufgaben bei Bedarf

Requirements:
 
  • Nachgewiesene Berufserfahrung als Office Administrator, Büroassistent oder in einer anderen relevanten Rolle
  • Herausragende Kommunikations- und zwischenmenschliche Fähigkeiten
  • Exzellente Organisations
  • Vertrautheit mit Büroverwaltungsabläufen
  • Sehr gute Kenntnisse von MS Office und Office Management Software (ERP etc.)
  • Ausbildung als Kauffrau/-mann für Büromanagement
  • Gute Englisch- und Deutschkenntnisse in Wort und Schrift sind erforderlich

What we offer:
 
  • Freie Getränke und Kaffee
  • 30 Tage Urlaub
  • Betriebliche Altersvorsorge
  • Job Rad
  • Sehr erfahrenes, freundliches Team
  • Sehr moderne Arbeitsplätze (höhenverstellbare Tische, ergonomische Stühle)
  • Sehr gute Verkehrsanbindung und Anbindung zum ÖPNV
  • Freie Parkplätze
  • Gute Infrastruktur (Supermarkt, Kantine, Bäcker)

Privacy Notice:

Information you submit as part of your application must be true, accurate, complete and not misleading. You understand that any false or misleading statements or omissions made by you during the application process, including your application and interviews, may be sufficient cause to justify the rejection of your application or, if you have already become an employee, the immediate termination of your employment, subject to due process.

When you provide us with information about any other third party as part of the recruitment process (e.g. referees) then, before providing us with such information, you must inform the relevant individuals that you will disclose their personal data to us and provide a copy of this notice to them.

We will only process your personal data for the specific purpose of processing and managing your application. In particular we process candidates’ personal data to:

  • Undertake recruitment activities, such as determining the suitability of a candidate’s qualifications.
  • Assist us in managing external providers. (e.g. recruitment agencies)
  • Manage our HR records and Update the Hexagon employee database.
  • Reply to an official request from a public or judicial authority with the necessary authorisation.
  • Comply with any legal obligation imposed on Hexagon in relation to its recruitment practice.

It is our policy to retain your details for 12 months during which your candidacy will be assessed against other potential opportunities. Prior to the expiration of that 12 month period you will be notified of the impending deletion and you will be given a choice to remain on our database for a further 12 months. At any time during the recruitment process you can request your data to be deleted from our database. You are always able to apply to any position advertised by Hexagon once more.

For full details of how we process personal data please see our Privacy Policy.

Note: in some countries we are legally obliged to keep your information for a longer period to comply with governmental reporting. In these cases we will be unable to delete your full details from our records.

About Hexagon

Hexagon is a global leader in sensor, software and autonomous solutions. We are putting data to work to boost efficiency, productivity, and quality across industrial, manufacturing, infrastructure, safety, and mobility applications.

Our technologies are shaping urban and production ecosystems to become increasingly connected and autonomous – ensuring a scalable, sustainable future.

Hexagon’s Manufacturing Intelligence division provides solutions that utilise data from design and engineering, production and metrology to make manufacturing smarter.

Learn more about Hexagon (Nasdaq Stockholm: HEXA B) at hexagon.com and follow us @HexagonAB.